Academic Program Processes
Processes for creating, modifying and deleting academic programs are designed to ensure that programs are aligned with university strategic priorities, support the originating academic unit’s mission, comply with university policy and operations, and are sustainable with available resources.
contact the Office of the Executive Vice Chancellor for similar actions pertaining to units such as colleges, departments, schools, institutes and centers.
Contact the Office of the Executive Vice Chancellor for actions related to the following programs: Veterinary Medicine (D.V.M.), Law (J.D.), and Architecture (M.Arch.). Contact the Office of Graduate Studies for dual degree programs, and graduate or interdepartmental minors. For other program actions (e.g. MOUs, subject codes, etc.) that require approvals, see Related Program Actions.
Determine the programmatic action you want to take.
Creating a new instructional program is one not included in the definition of an existing instructional program. A substantial modification of an existing instructional program constitutes creating a new program, such as when the principal objective of the program is changed.
Review the Pre-proposal Questionnaire prior to preparing a proposal.
Modifying an instructional program is a reasonable and moderate extension of an existing instructional program. Examples of modifications include name changes, CIP code changes, converting an existing traditional program to an online program, merger/consolidation, and substantial changes in degree requirements.
Deleting an instructional program will halt recruiting, advertising and admitting into the program but will allow current students to finish the program.
Discontinuing (mothballing) a program will inactivate the program for a temporary period of time. Refer to the Steps for Discontinuation for more information.
Download and complete the proposal template:
All proposals require a supporting transmittal memo from the college dean and letter of support from the graduate chair(s).
Review the timeline for transmittal and approval, if required.
If the graduate certificate program is a reasonable extension of an existing master’s program, uses existing courses; requires no additional or reallocated resources to support the program; and there is evidence of existing capacity to offer the program, it may qualify for an expedited review. An expedited review will take less time to move through the university and state-level review processes. It is reported but not reviewed at the state level.
Transmit the proposal and supporting documents.
Send the complete set of materials to Dr. Tim Carr, Associate Vice Chancellor and Dean of Graduate Education, via email and via campus mail.
Include a memo from the college dean or Vice Chancellor for the Institute of Agriculture and Natural Resources with an original signature, confirming that department and college approvals are in place.
Submit electronically via email, formatted as follows: proposal as Word, any budget tables as Excel, and any supporting letters, appendices, and other documents as PDF.
Also submit on paper via campus mail.
Don't forget: Curriculum actions for individual courses need to follow established procedures.
Upon approval by the UNL Graduate Council, Graduate Studies will forward major/degree and certificate proposals to the Office of the Executive Vice Chancellor.
Be prepared for questions and revisions throughout the process.
The proposer and/or dean will be the point of contact regarding questions on proposals. The Office of Graduate Studies will coordinate an early review of the proposal. Questions may arise from this review.
The Academic Planning Committee and Board of Regents may request additional information or ask clarifying questions. When proposing a new graduate major/degree or non-expedited graduate certificate, there will be an external review of the proposal coordinated by University of Nebraska Central Administration prior to the Board of Regents review.
The Board may ask that a representative from the unit attend the Coordinating Commission for Post-Secondary Education’s meeting in which the proposal will be discussed. The Office of the Executive Vice Chancellor will provide the proposer with as much notice as possible if a physical presence is desired.
Receive notification of process completion (approval, if required) and take action.
Upon completion of the review and approval process, the units below will be notified. Notification will come from the Office of the Executive Vice Chancellor, or from Graduate Studies when the action requires no approval beyond the UNL Graduate Council.
Notification of approval is the green light to implement the program action. The units will have access to the full proposal and will contact the proposer with any additional questions. Depending on the program and programmatic action, the units will proceed as follows:
|University Registrar||Modify student information System (PeopleSoft)|
|Vice Chancellor for IANR (if applicable)||No action needed|
|Dean (college)||Update college materials|
|Proposer (unit)||Update department materials|
|Work with Graduate Studies to update information and requirements|
|Office of Graduate Studies||Modify Graduate Admissions Application|
|Modify Graduate Studies website|
|Modify Graduate Catalog|
|Scholarships and Financial Aid||Update the Program Participation Agreement|
|Institutional Effectiveness and Analytics||Monitor Reporting Environments|